When the purchase order status is become completed, the system can send an email including the related items whether there is a difference between purchase order quantity and receipt quantity or not. When a PO status is changed to Completed, this email is sent automatically, if the status is changed to Entered and completed again, the email is not sent 2nd time for the same PO.
PO Notification Email includes below fields:
PO Code: It is the code of related purchase order.
Entry Date: It is the date when the purchase order is created.
Vendor: It is the name of the vendor from whom the item will be purchased.
Client: It is the name of the client for whom the item will be purchased.
Item Code: It is the code of the item which subjects to this purchase order.
Item Description: It is the description of the purchased item.
Pack Type: It is the pack type of purchased items.
PO Quantity: This is the quantity defined at the purchase order phase.
Received Quantity: This is the quantity that actually received.
Difference Quantity: This field will show the difference between purchase order quantity and receipt quantity.