Dynamic References for the Carriers

The available reference number and character limitations can be changed depending on the carrier.

Available carriers list and reference numbers are listed below: 

Available References

1. Order: Order's number
2. Company Name: Customer address's company name info
3. Ship Date: Order's planned ship date info
4. Order Date: Order date
5. Order Items: All of the items that exist on the order. When the label is printed from the Packing screen, the items on the shipping box will be listed. At the other label printing screens, the items on the order will be listed.
6. Dimensions: Dimensions of the shipping box
7. Notes: Order notes information
8. Extra Notes: Order extra notes information
9. Extra Notes 1: Order extra notes 1 information
10. Extra Notes 2: Order extra notes 2 information
11. Extra Notes 3: Order extra notes 3 information
12. Extra Notes 4: Order extra notes 4 information
13. Extra Notes 5: Order extra notes 5 information
14. Channel Order Code: Uses the channel order code that defined on the Item screen
15. Customer Order Code: Customer order's number
16. Order Items with qty: All of the quantities of the items that exist on the order. When the label is printed from the Packing screen, the items on the shipping box will be listed. At the other label printing screens, the items on the order will be listed.
17. Custom Field: You can set custom messages by using this option

Setup

In order to use dynamic references, fields should be selected from the "Manage Carrier References" field on the Carrier Management screen.

Screen Path: Entity-> Carrier Management

FedEx:

After clicking the "Manage Carrier References" button, the carrier reference window pop-up appears to the screen. 

• Character limitations for FedEx fields are 40 characters for "Ref Number",30 characters for "Invoice" and "PO Number".
• You can select the options from the combo box or you can also type your custom field by using the "Custom Field" field.

Example:

If you select,

• Ref Number= Order 
• Invoice = Order Items
• PO Number = Order Items with Qty

Then the label becomes:

UPS:

After clicking the "Manage Carrier References" button, carrier reference window pop-up appears to the screen. 

• Character limitations for UPS fields are 35 characters.
• You can select the options from the combo box or you can also type your custom field by using the "Custom Field" field.
• If you update "Reference 2" field and the "Reference 1" field is blank, the "Reference 1" becomes Reference2 at the label.

Example:

If you select,

• Reference 1 = Company Name
• Reference 2 = Order Items with Qty

Then the label becomes:

Endicia:

After clicking the "Manage Carrier References" button, the carrier reference window pop-up appears to the screen. 

• Character limitations for Endicia fields are 40 characters.
• You can select the options from the combo box or you can also type your custom field by using the "Custom Field" field.
• If you update the "Reference 2" field and the "Reference 1" field is blank, the "Reference 1" becomes Reference2 at the label.

Example:

If you select,

• Reference 1 = Order Items with Qty
• Reference 2 = Notes

Then the label becomes:

DHL eCommerce:

After clicking the "Manage Carrier References" button, the carrier reference window pop-up appears to the screen. 

• Character limitations for DHL eCommerce fields are 30.
• You can select the options from the Combobox or you can also type your custom field by using the "Custom Field" option.
• The references won't be shown on the labels, they will send to the DHL eCommerce account like hidden references. 
• Please do not enter a unique value for your reference fields because DHL eCommerce uses the reference numbers to group(consolidate) your orders such as a Cost Center. When the reference fields are unique per shipment, it adds a lot of unnecessary “size” to the invoice and time to process. 
• The "Reference 1" and the "Reference 2" fields are can be blank.
• You cannot enter the "Reference 2" field without entering the "Reference 1" field.

Additional Notes:

1) If the order has been allocated with a substitute item and if the label is generated from the Order Operations or Job Processing screen, the label shows the original item instead of the substitute item when the "Order Items" or "Order Items with QTY" is selected.
2) If the order has been allocated with a substitute item and if the label is generated from the Packing screen, the label shows the substitute item when the "Order Items" or "Order Items with QTY" is selected.
3) If the order has a kit item, the label shows the components of the kit item when the "Order Items" or "Order Items with QTY" is selected.

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